Online reviews play an important role in your firm's online presence. Positive reviews can bring more families to your firm, while negative reviews could have them running in the other direction.
If you don’t think that internet users pay attention to reviews, you may want to think again. Per
Bright Local’s 2020 Local Consumer Review Survey, people not only read them, but they can influence their decision to work with a business.
Below are a few key findings from this survey:
- In 2020, 87% of consumers read online reviews for local businesses.
- After reading positive reviews, 94% of consumers said they’re more likely to use the business.
- After reading negative reviews, 92% of consumers said they’re less likely to use the business.
If your firm gets a negative review, don’t panic. By having a plan for responding to them, you can show your community that you’re committed to providing the best services possible. We’ll go over how to respond to negative reviews below, along with other things your firm needs to know about online reviews.
1. Where People Go to Read Online Reviews and Leave Their Own Reviews
Before getting into the details of how to respond to online reviews, let’s go over some popular review sites that internet users leave reviews on.
According to
Vendasta, the top three review sites that are for any type of business are:
- Google My Business
- Facebook
- Yelp
Creating a Business Profile on Google serves many purposes and reviews are one of them. While it’s also a way for consumers to quickly find out your firm’s contact information, location, hours, and other basic information, people also can view reviews and leave their own comments about working with your firm. At a glance, they can see how many stars your firm has earned from your reviews.
You may be wondering what Facebook is doing on the list, since it’s a social media platform, not a review site. But if your firm has a Facebook page, Facebook users have the option to leave reviews about your business. Like Google My Business, users can see what rating your firm has on a scale of 0-5, with 5 being the best option.
Lastly, Yelp is a site whose main purpose is to provide their viewers with reviews of businesses. Like the two other sites above, users can browse a company’s rating, reviews, and basic information about the business.
To stay on top of your firm’s online reviews, you should manage your business profiles. To start managing your free Business Profile on Google,
click here. To claim your free business listing on Yelp,
click here. And if your firm doesn’t yet have a Facebook page,
click here
to begin setting one up.
2. How to Respond to Negative Reviews About Your Firm
If your firm receives a negative review, the first thing you should do is take some time to cool off if you’re angry or upset. However, it’s still important to respond as promptly as possible. If you take too long to respond, this may upset the reviewer even more.
When you’re ready to respond, as tempting as it may be, don't be defensive. Instead, apologize and keep the responsive positive rather than negative. This can be frustrating if you think what they wrote isn’t true but being defensive can reflect negatively on your firm.
Below are a few more tips for responding to negative reviews:
- Take the conversation out of the public eye by suggesting that the reviewer reach out to your firm directly to find a resolution. Or you could message them yourself to ensure the conversation moves to a private space. Just make sure that you respond to the review, as well, so others who come across it don’t think you left them hanging.
- Before pressing send on your response to the review, have another employee at your funeral home read your response to make sure it has a positive tone and isn’t defensive.
- If you believe a negative review is irrelevant to your business or inappropriate, you could report it to be deleted. But don’t abuse the Report feature. Just because you don’t like what someone wrote doesn’t mean you can report it. This Yelp article
does a good job of summing up when to report a review.
After following these steps, you may even find that the reviewer changes the review after working with your team on the issue. Even if they don’t change their review, other families can still see that you proactively responded to them.
3. How to Respond to Positive Reviews About Your Firm
Don’t forget about your positive reviews! Just because someone doesn’t have a problem to solve doesn’t mean that you shouldn’t respond to them.
If you’re not sure what to respond, below are a few tips to help you begin writing:
- Thank them for sharing their positive experience working with their firm.
- Share how you appreciate hearing feedback from the families you serve.
- Express how it was an honor to pay tribute to their loved one.
Another thing to keep in mind when responding to positive online reviews is your firm’s
search engine optimization. By including keywords from your website and your firm’s name, you can increase the chances of positive reviews showing up on the search engine results page. However, you should avoid using these keywords when responding to negative reviews, since you don’t want to increase the chances of families finding them.
4. How to Turn Positive Reviews into Opportunities for Testimonials
If someone leaves a positive review about your firm, they may be a good candidate for a testimonial or even a case study. You could reach out to them via a phone call, email, video chat, or even invite them to your firm to chat – whichever option they're most comfortable with. Just make sure to wait an appropriate amount of time after the funeral so they have time to grieve their loss.
Before reaching out, it may help to have a specific topic for their testimonial in mind. For example, if their loved one’s service had a unique element to it, it may be cool to feature it in their testimonial. Or if they utilized one of your newer services, their testimonial could help get the word out about it to others.
To learn more about requesting testimonials, check out
this article.
5. Remember That Your Online Presence Is About More Than Just Reviews
Before we wrap up, remember that managing your firm’s online presence is about more than just reviews. Other things like having a
well-designed website
and active presence on your firm’s social media pages can show families that you’re a trustworthy business to work with for their end-of-life needs. You can even showcase your positive reviews on your site and social pages.
Have you heard about our latest partnership with Growth Engine? With this marketing hub, you can put the review process on auto-pilot through email and text requests.
Click here
to learn all the other ways that Growth Engine can revolutionize your firm’s marketing!