As more funeral planning turns virtual, you can’t let your guard down when navigating the internet. Per
Cybint Solutions, since the COVID-19 pandemic, the FBI reported a 300% increase in reported cyberattacks. And that’s just the reported cyberattacks! This isn’t meant to scare you, but rather open your eyes to how serious it is to follow online security best practices.
"What are these best practices?” you may ask. Here are seven ways to protect your website and online accounts.
1. Create Secure Passwords for All Your Funeral Home’s Online Accounts
A lot of times, users aren’t doing everything they can to make their passwords as secure as possible. By now, you should know that strong passwords should meet the following standards:
- Be on the longer side rather than too short and more easily guessed.
- Be random rather than easily guessed phrases.
- Have a combination of upper and lower-case letters, numbers, and characters.
- Be unique to one account only and not used in multiple places.
However, there are more ways to further protect your online accounts, such as:
- Setting up security questions with answers that only you would know. For example, a common security question is a family member’s name, but this can be easily found out. To make it more secure, consider using your nickname for them instead.
- Sending a code to confirm it’s you when logging in from an unknown device.
- Changing your passwords every few months.
- Storing your passwords in a secure password management tool or in a safe.
- Sharing your passwords only when necessary.
2. Be Cautious of Suspicious Emails and Messages
When you receive a message, always be cautious of what you open, click, and download. For example, these are a few common signs of what email phishing (scams that try to take your personal information) may look like:
- Multiple spelling and grammar errors
- Strange formatting and fonts
- Sense of urgency or too-good-to-be true offers
However, phishing isn’t always this obvious. Hackers are getting sneakier, so the email may even include the name of someone you know. To make sure it’s from them, always compare the name to the email address. If it doesn’t match, it may be phishing. To be safe, always check with the person outside of email to see if it’s real. Your firm also can establish that you’ll never ask your employees for sensitive information via email. This way, if they receive an email asking for personal information, they’ll know it’s phishing.
To further prevent your staff from falling into phishing traps, educate them on ways to identify phishing. For example, team up with a security company or recruit your IT specialist to host a webinar. You can even open the webinar to your community, as they may be more vulnerable to phishing when a loved one passes away.
3. Protect Your Funeral Home’s Computers and Mobile Devices
To have online security, you need to secure the devices you access the internet on, too. This means installing security software on all your funeral home’s devices; McAfee and Norton are a few popular anti-virus software systems. You also should keep up with the latest updates for your devices, as these may include newer ways to protect your data. With more people working remotely, make sure your employees have access to the security programs they need.
4. Protect Your Funeral Home’s WiFi
Along with securing your devices, you need to secure your wireless network. To start, have a password secured WiFi for your employees and a separate Guest WiFi for your families and funeral guests. When working remotely, you should only connect to secure WiFi connections.
You also should encrypt the data sent through your WiFi with a Wireless Protected Access (WPA) encryption. If you have an older router, it might use Wired Equivalent Privacy (WEP) encryption, which isn’t as secure as WPA, so you may want to invest in a new router with WPA.
Check out this
FTC article
for more tips on protecting your network.
5. Back Up Your Funeral Home’s Data
In case something was to happen to your data, you should back it up. If your firm uses our SRS software, you have nothing to worry about! You can have your files automatically back up to
Virtual Files. And with
SRS Cloud, you can securely store your information and access it anytime, anywhere, and from any device. We partner with Expedient Communications to back up your data. With our dual back-up system, if the Expedient site were to go down for maintenance, the secondary site would take over.
6. Regularly Check Your Funeral Home’s Online Accounts
To monitor your online activity, regularly check your online accounts so it becomes a normal part of your routine. For example, check your bank accounts often to make sure everything is in order and there are no suspicious charges to your firm’s cards. If you were to find something suspicious, it’s better to catch it right away before there's more damage done.
7. Have a Secure Sockets Layer (SSL) Certificate for Your Funeral Home Website
With families entering credit card information and other sensitive information on your website, an
SSL certificate
is a must-have. To put it simply, this scrambles your data in a way that hackers can’t understand. To give you and your families online security, all
SRS Websites
have SSL certificates.
Have peace of mind with a secure SRS Website!
Click here
to set up a free demo!